Department: Business office

Reports to: Superintendent of Schools

Work Location: Carlton District Office

Work Schedule - Monday Through Friday (various hours)

Start Date - As soon as possible

Salary Schedule: Negotiable

Job Posting: Carlton Schools is seeking a licensed, full time Business Manager for the 2023-2024 school year to manage the financial operations of the school district and individual buildings, which includes developing and monitoring budgets, maintaining financial records and reports, ensuring compliance with state and federal programs, supervising the administrative functions of the business office, and presentations to the School Board on financial status of the district and department finances. Carlton Independent School District 93 is an Equal Opportunity Employer

Summary: The business manager is responsible for managing the financial operations of the school district and individual buildings, which includes developing and monitoring budgets, maintaining financial records and reports, ensuring compliance with state and federal programs, supervising the administrative functions of the business office, and presentations to the School Board on financial status of the district and department finances.

Essential Duties and Responsibilities:

Prepare and present the annual budget with the Superintendent to the School Board. Monitor progress during the fiscal year.
Reconcile bank statements to the general ledger cash accounts monthly. Process receipts/accounts receivable invoicing.
Process accounts payable.
Monitor the cash assets and cash flow of the school district for payroll and accounts payable. Ensure bank balances are adequate to meet the school district’s daily financial obligations and process wire transfers as needed.
Manage audit processes, including but not limited to the preparation of year-end reconciliation and schedules and providing all supporting documentation and/or information throughout completion of the audit.
Supervise payroll position, review payroll account codes and process account adjustments if needed.
Process and prepare journal entries, monthly bank fees and transactions as needed.
Provide required reporting to outside agencies, including Career and Technical Education (CTE) and Special Education Data Reporting Application (SEDRA) and MEGS submissions.
Distribute, collect and review Personnel Activity Reports (PARs)
Monitor certain federal programs and complete draw requests.
Process and transmit 1099 forms per IRS regulations.
Acts as primary contact for school district personnel responsible for student activities accounting for questions, procedure clarifications, and assistance. Monitors student activity reports to assure compliance with Minnesota Department of Education’s student activity manual.
Develops reporting procedures and internal controls for timely and accurate completion of reporting and record-keeping requirements.
Review, interpret and apply governmental accounting standards, including Generally Accepted Accounting principles (GAAP) and the Uniform Financial Accounting and Reporting System (UFARS) with respect to the district’s financial activities, assuring adherence to all state, federal and school district guidelines, rules or laws.
Recommends policies, procedures and/or actions for the purpose of improving efficiency and providing direction for meeting the school district's accounting objectives.
Answer inquiries on coding and account balances for individual departments, prepare current balance reports as specifically requested.
Trains and informs other staff regarding procedure requirements for the purpose of facilitating financial compliance within established practices and policies.
Maintains accounting records for accurate and up-to-date filing and recordkeeping with district retention policies.
Participates in meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information.
Other duties as evident or assigned by the Superintendent.

Qualifications/License and Experience:

Graduation from an accredited college with a major in Business Administration, Educational Administration or Accounting.
Knowledge of generally accepted accounting principles and the Laws and Rules regarding the financial account and reporting standards for Minnesota school districts.
Excellent written and verbal communication skills. Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
Experience in day to day management practices, problem solving, and decision-making activities.
General understanding and ability to utilize spreadsheets and computer-based finance systems in an efficient and effective manner.
Such a combination of the above may be accepted as equivalent.

WORK ENVIRONMENT / PHYSICAL REQUIREMENTS:

Work is performed at a designated office location, and occasionally at public sites and regional customer sites. This individual will drive his/her personal vehicle for business related travel. While performing the essential functions of the job, the individual is required to do the following:

Lift 50 pounds (ex. a box of paper) off the floor to a height of 3 feet, lift 10 pounds above the shoulder, and carry/move 50 lbs a distance of 5 to 200 feet.

Talk, hear and have vision abilities, including close vision.

Reach with arms above shoulder height, use hands and fingers to handle or feel and manipulate keys on a keyboard, utilize a standard computer mousing device and operate office equipment.

Stand, walk, balance, twist, bend forward, stoop, kneel on one or both knees, squat, crouch, crawl or climb a 2-3 foot step.

Sit for 30-60 minutes and occasionally as long as 3-4 hours at a time in a wide variety of chair types at a desk, computer, meeting environment or while riding in or driving a vehicle.

Stand continuously for 15-30 minutes in one position and occasionally up to 4 hours while moving around or presenting information in rooms or areas with a wide variety of floor surfaces.

Use employee-furnished vehicle, with valid driver’s license and full-coverage auto insurance for local, regional and in-state travel.

Adapt to environmental changes and exposure to extremes of temperature and weather; could be exposed to communicable diseases.

Attend work when/as scheduled to be at ARCC office or another location.

Handle stress.

Punctually perform essential job functions.

These work environment and physical requirement characteristics are representative, but not all-inclusive, of those essential to the job functions. Reasonable accommodation may be made to enable an individual with disabilities to perform the essential job functions.

EMPLOYEE STATUS:

Contract/Salaried

Exempt

Full Time

12 Month

If you have questions about the position, please reach out to Donita Stepan, South Terrace Principal, at www.carlton.k12.mn.us 218-384-4225 ext 212, Samantha Charon at scharon@carlton.k12.mn.us or 218-384-4225 x115. Go to our Carlton Schools Employment website and apply today.

Posted 5/30/2023

Carlton School District

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